Event Profile: 120 Guests • 5.0 Hours Duration • Focus: Paloma Margarita
| Category | Beverage / Brand Spec | Quantity Needed | Packaging Unit | Est. Cost |
|---|---|---|---|---|
| Wine | Red Wine (Cabernet Sauvignon / Pinot Noir) | 30 | 750ml bottles | $420 |
| Wine | White Wine (Sauvignon Blanc / Pinot Grigio) | 30 | 750ml bottles | $390 |
| Wine | Sparkling Wine / Prosecco DOC (Toast) | 20 | 750ml bottles | $240 |
| Beer & Seltzer | Crisp Light Lager (Modelo Especial / Michelob Ultra) | 4 | cases (24 cans) | $104 |
| Beer & Seltzer | Hard Seltzer Variety (High Noon Vodka Soda / White Claw) | 3 | cases (24 cans) | $114 |
| Beer & Seltzer | Crowd-Pleaser Craft Blonde / Pale Ale (805 / Sierra Nevada) | 2 | cases (24 cans) | $68 |
| Spirits | 100% Agave Blanco Tequila (Kirkland / Espolon: 3x 1.75L Handles or 7x 750ml) | 7 | 750ml equiv (3x 1.75L Handles) | $196 |
| Spirits | Artisanal Vodka (Tito's / Kirkland: 2x 1.75L Handles or 3x 750ml) | 3 | 750ml equiv (2x 1.75L Handles) | $69 |
| Spirits | Bourbon / Rye Whiskey (Maker's Mark / Bulleit: 0x 1.75L Handles or 1x 750ml) | 1 | 750ml equiv (0x 1.75L Handles) | $29 |
| Mixers & Essentials | Party Ice Bags (108 lbs Chill Tubs + 72 lbs Service Scoop) | 9 | 20 lb bags | $45 |
| Mixers & Essentials | Club Soda, Tonic & Ginger Beer Mixers | 10 | 2L / 6-pack units | $40 |
| Mixers & Essentials | Fresh Bar Citrus (Limes, Lemons & Grapefruit) | 60 | whole fruit | $30 |
| Station Guideline | Standard Serving Spec | How to Execute |
|---|---|---|
| Bar Station Flow & Throughput | 2 Dedicated Station(s) | Maintains < 2-minute line queue for 120 guests during initial cocktail hour rush. |
| Wine Pour Standard Guideline | 5.0 oz Measured Pour | Strict 5.0 oz pour standard yields exactly 5.0 full servings per 750ml bottle. Pre-mark glassware pour line. |
| Spirits Jigger Specification | 1.5 oz Standard Measure | Enforces 16.9 cocktails per 750ml bottle, eliminating free-pour overconsumption and saving 4-6 liquor bottles. |
| Rapid Chilling Timetable | 3.5 Hours Pre-Event Ice | Submerge white wine and beer in 50/50 ice-water slurry 3.5 hours prior. Chill sparkling wine to 42°F to prevent cork foaming. |
| Inventory Asset | Estimated Return Recovery | Eligibility & Condition Rule |
|---|---|---|
| Unopened Wine Cases Refund Target | ~4 Cases (~$864 Cash Back) | Total Wine & Costco accept returns on unopened, clean bottles in original cardboard cases with receipt. |
| Craft Beer & Hard Seltzer Packs | 100% Unbroken Sealed Cases | Only unbroken 24-can or 12-pack cases with clean barcodes can be refunded. Do not ice cases until needed. |
| Return Proof & Window Deadline | Original Receipt + 14-Day Limit | Retain physical printed receipts. Assign a designated return coordinator within 14 days of event. |
| Store / Retailer | Return Policy & Regulations | Actionable Return Tactic |
|---|---|---|
| Total Wine & More (Refund-Eligible States) | Accepts returns of unopened, resellable wine cases, spirits handles, and 24-pack cases with original receipt in CA, FL, WA, NY, IL, AZ, CO, MA, MN, NV, SC, NJ, CT. | Tactic: Keep backup bottles dry in original cardboard boxes; wet labels void returns. |
| Costco Wholesale (Kirkland Signature) | Accepts unopened bottle and intact case returns with original receipt in return-eligible states (e.g. CA, IL, AZ, WA, FL, NY). | Tactic: Buy spirits in 1.75L handles (39 pours/handle) to save 34% per ounce vs 750ml fifths. |
| No-Return State Protocol (TX, GA, OH, MI, VA, NC, IN) | State Beverage Control statutes (including Texas TABC, Georgia DOR, Ohio, Michigan, Virginia, and North Carolina) strictly prohibit retailers from accepting post-sale returns of beverages once they leave the store. | Tactic: In No-Return states, skip the +15% bulk buffer and use our Zero-Leftover Versatile Handle & Seltzer Case split. |
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